- Project coaches are senior industrial engineers with extensive knowledge from past projects.
- They enjoy working with younger industrial engineers.
- They have strong communication & listening skills.
- They have strong project management skills.
- They have excellent operations knowledge.
- They know many useful contacts.
- They utilize basic project management techniques to monitor the project plans & schedules, developed by the newer IEs themselves.
- Project coaches are able to advise multiple projects in various stages of completion.
- They make themselves available to all the newer engineers.
- They can adapt to the needs of the individuals being coached.
- Project coaches are comfortable with helping others complete projects, while they often remain “invisible” to the internal customer.
- Project coaches take newer IEs out into the factory to meet people and understand production processes: production procedures, support groups, & various data sources.
- They may review presentations prior to being shown to the project’s customer (including the outline & format and likely questions that may come up).
Project review meetings
- Check status to the original project plan/profile
- Is it still valid for the project?
- Or has the scope or planned deliverables changed?
- List names of who is currently working on the project
- Rough amount of time – or % of their time – they have been working on the project recently
- What is their main role on the project, currently?
- Check status to the most recent project schedule
- Using Microsoft Project software or whatever work breakdown structure or milestone chart they are using
- Check current % complete for the major project stages
- For each of the main project stages: start-up, documentation & measurement, solutions, conclusions, implementation or follow-up
- Review some of the results from any project stage listed as more than 80% complete
- Show some of the outputs from the project’s stages, as is
- Do not prepare anything new for this review meeting
- Discuss the next planned activities
- What is planned for the next month?
- Who on the project team will be doing what?
- Discuss any project concerns
- Resource issues, cooperation issues, etc.
- Agree on the timing for the next coaching review meeting
- Suggested coaching review is when the project is starting a new major stage, or a stage is now listed as 80% complete
- But no more than 1 month away regardless of % complete
- Project coaches can be very helpful if they are available, willing, & adaptable.
- They utilize and teach basic project management techniques as part of their coaching.
- They utilize the project’s schedule (built by the newer IEs themselves), also the planned deliverables from each stage of a project, during periodic coaching reviews.
- They try not to influence the project’s conclusions & recommendations.
See Project Coaching.